Privacy and confidentiality are key pillars of Madison Recruitment Limited’s business, and we approach everything we do from a ‘candidate first’ perspective; this includes information and your privacy. We are committed to ensuring that any personal information we obtain is held and used in accordance with the Privacy Act 2020.
What information do we collect and how do we collect it?
We will ask you to provide certain personal information to help us provide you with the best service that we can, and to enable us to manage any period of employment or contracting with us when you apply through our website, or through a third-party provider such as SEEK, Trade Me Jobs or LinkedIn.
Your personal information will be held by: Madison Recruitment Limited on our CRM server based in Singapore. We also use external platforms to store your personal information and provide you with our services. See the sections below on how we use your personal information and how we disclose your personal information for further details.
The personal information we will collect about you may include:
We will also conduct pre-employment checks which means that we will obtain information about you from third parties. These checks may include:
We will only collect information where we need to do so to provide our service to you. If we ask you for anything that is not necessary but may be helpful, we will indicate that it is optional that this is provided to us. You are not required to provide us with your personal information. However, if you don’t, or we can’t otherwise collect your personal information, it may affect our ability to engage with you.
How we use your personal information?
If we need to use your personal information for any reason that is not listed above, we will explain why we need to use it in that way and ask for your permission first.
How we disclose your personal information
We may disclose your personal information to:
If we need to disclose your personal information for any reason that is not listed above, we will explain why we need it and ask for your permission first.
Access, correction and retention of your personal information
You agree that any information you give to Madison Recruitment Limited will be accurate, correct and up to date.
You must inform us if any of your personal information changes, to ensure that the details we hold about you are correct and up to date.
You are entitled to access the personal information that we hold about you, and to request that we amend that information if it is incorrect. There are some exceptions to this set out in the Privacy Act. For example, if somebody provides us a reference in confidence, we are not able to disclose that to you even though it contains your personal information.
If you think we have done something wrong, please contact our Privacy Officer by emailing firstname.lastname@example.org.
You may also make a complaint to the Office of the Privacy Commissioner. For more information please visit the website for the Office of the Privacy Commissioner.
All privacy matters are responded to, and our Privacy Officer is responsible for the breach notification process to ensure that the Office of the Privacy Commissioner is notified of any privacy breach that has caused or is likely to cause serious harm.
Security of information
The security of all personal information provided to us is important and we will take reasonable steps to protect your personal information in accordance with our obligations under the Privacy Act.
However, we do not make any warranties in relation to the security of any information you disclose or transmit to us and we are not responsible for the theft, destruction, or inadvertent disclosure of your personal information where our security measures have been breached.
Links to other sites
We may send you information about us from time to time if you have given us your consent to do so (where required).
You may opt-out of receiving electronic communications from us at any time by withdrawing your consent. If you do not want to receive communications from us, please tell us when we collect your information, or visit www.madison.co.nz/manage-alerts/ to manage your alerts, or use the unsubscribe function in the email you receive. Please allow us enough time to process your request. It may take up to five working days.
Keep in mind, any withdrawal of consent does not apply to any necessary communications that we may need to get in touch with you about, such as responding to an inquiry. Also, if you later request information from us and agree to receive communications, you will need to make a new request to opt out, for example, if you sign up to receive news alerts from us.